Important Features of MS-Word.
Microsoft has already launched an office suite which contains all the
important applications which have been used in our day to day life. However,
there are three main applications which have been used all over the world. This
has been used by a student to a professional.
MS-WORD
MS-EXCEL
MS-POWERPOINT
MICROSOFT
WORD Features
As
the name of the application, this application creates files having a collection
of words. MS-Word contains plain pages by default. Basic features are mentioned
below:
Writing Letters, Resumes, Notes, etc.
Writing Books
Unlimited number of pages
Can be created any number of documents
Formatting of the content, like change font color, font
style,
Emphasize the text using Bold, italic and underlined
features.
Special Characters symbols which are not present on the
keyboard like ©, π, α, ÷, etc.
Can be defined various heading levels to make different sections.
Can be defined content as a list
Find and Replace feature.
Can be inserted Images, audio, video, and other documents as well.
Tables and Charts can be used.
Can create hyperlinks within document or external links.
Spelling checker feature
Autocorrect word feature
Compare and merge feature
Setting the password to document or restrict editing in the document
Launch
Application
Press Windows key from
the keyboard.
Type Word in
the search box.
Look for the Microsoft
Word and Click.
By default blank document would open with name-Document
Title
Bar
Mainly
contains document name and application name at the top
of the application. Few more tools are like:
Application logo
Shortcut icon to Save the file
Quick Access Toolbar: We can customize this toolbar with
user-defined shortcuts.
Click on the drop-down icon to open the list.
Click to Select any of the options from the list.
Selected Tool will appear in the toolbar.
Name of the document and application.
Control buttons: To Minimize, Restore and Close the
application.
Menu & Tool Bar
This
section contains all the Major features and shortcut icons to perform all the
task while working on a document. In this chapter, we will read only about the
important features which have been used in general.
File
This
section contains all the file level activities like creating a new file, save a
file, set password, print, Share file, exit from the application.
Feature Summary
Save Save new
File, shortcut=Ctrl+S
Save As Save
the existing file with a new name
Open Open an
existing word document, shortcut= Ctrl+O
Close Close an
opened word document
Info Security
features, like Protect Document, Document Properties, Version of the document,
etc.
Recent To
view the recent document on which use has worked.
New To create a
new document using a blank file or an existing template. Shortcut=Ctrl+N
Print To print the
document, Shortcut=Ctrl+P
Save & Send To
sharing the document over the web, change document type, convert to PDF, share
with email as an attachment, etc.
Help To get online
help and support from the Microsoft team.
Options To
change the display and default settings of the application like the color of
the application, enable or diable of spelling check and autocorrect,
grammatical check features, setting default file format.
Exit To
close and exit the application.
Home
Contains all types of content formatting options in this
section. To apply the formatting we have to first select the particular
text/content on the page.
Feature Shortcut Summary
Copy Ctrl+C To copy any selected text from one place and
paste multiple times.
Cut Ctrl+X To remove selected text from one place and
paste multiple times.
Paste Ctrl+V To paste text after copy or cut.
Format Painter – To copy the formatting of the selected
content.
And apply the same on other text.
Font – Apply font family on the selected
text.
Font Size – To change the size of the text.
Bold Ctrl+B To make selected text bold.
Italic Ctrl+I To make the selected text italic.
Underlined Ctrl+U To underline the selected text.
Strikethrough – To strikethrough the selected text.
Subscript Ctrl+= To insert text below other text, like H2
Superscript Ctrl+Shift++ To insert text above other text, like X2
Font Color – To change the color of the selected
text.
Text highlight Color – To change the background color of the
selected text.
List Items – Convert selected text into an ordered
and unordered list.
Multi-level list – Creates a list under the existing
list.
Heading and Subheading – Create headings and subheadings on the
document.
Find Ctrl+F To find any text on the document.
Replace Ctrl+H To find any
text and replace the same with new text.
Insert
To insert any new
content or embedded the existing content into the current document.
Feature Summary
Page break To divide a page into two pages.
Picture Add an image into the document.
Shapes Add
shapes like Circle, rectangle, Arrows, etc.
Chart Add
a graphical chart to the document.
Hyperlink Insert a hyperlink into the document. These links could be within
document or external web page.
Header/Footer/Page Number Insert header, footer and page number on
every page of the document.
Date & Time Insert the current date and time in various formatting.
Equation Insert mathematical equations into the document.
Symbol Insert
special characters into the document.
Page Layout
Options under this
menu are used to modify the spacing and layout of the current document.
Features Summary
Orientation To change the page in Landscape and Portrait
mode.
Size To change the page size like A3, A4, A5,
etc.
Columns Split the content into multiple
columns.
Watermark Insert watermark on every page.
Page Color Change the color of the page
References
When we started
working on a large document we have to take care that navigation should be easy
for the readers.
Features Summary
Table of Contents To generate a Table of contents for the
document. Like in the books there is a list of all chapters. It takes all the
headings in a hierarchy.
Insert Table of
Figures To generate a list of
Figures, Table or Equations in the same way Table of Content.
Insert Index Generates a list of keywords on the document.
View
To view the document
in multiple views.
Features Summary
Print Layout How document will appear while printing?
Full-Screen Reading Read the document in Full-screen mode.
Ruler Show/Hide
ruler on the document.
Gridlines Show/Hide Grids on the document.
Navigation Pane Show/Hide Navigation Pane on the document.
Zoom To
increase/decrease the zoom level of the document.
One Page, Two Page, Page Width Zoom the page as per the selected
option, to fit in the window.
New Window Opens the same document in a new window.
Arrange All To view all the documents simultaneously on the screen.
Split Divide
the document into two parts to view the two different sections at one go.
Macros To
record some repetitive steps to reuse the same later in the document.
